Eligibility Requirements, Policies, and Procedures

• Washington-based Vet Corps Members are eligible to apply for the grant if they have the support and approval of their host site.
• If approved for a grant, ArtsWA will allocate funds to the host site on behalf of the Vet Corps member. The host site will administer project funds on behalf of the Vet Corps Member.
• A final report will be due no later than July 31, 2024 (Failure to submit a final report may jeopardize future funding possibilities).

Who is not eligible to apply?

• Sites and Organizations that are *NOT* Listed on the application form

Application Requirements

• SWV Number: Organizations must have an SWV (Statewide Vendor) number to receive grant funds from the state. An SWV number is not required to apply but must be registered and up to date before funds are given. An SWV number can take up to three weeks to be assigned. If your organization has received payment from Washington State in the past two years, it is likely you already have an SWV number. You can check on the status of your SWV number by using the vendor number lookup.

Non-profit organizations:

• Board approved operating budgets, with actuals for income and program expenses, for the last two completed years of operation. If operations were paused due to the pandemic, also include your board approved budget, with actuals for income and program expenses, for 2019.
• IRS Letter of Determination
• Most recently filed IRS form 990

Most recently filed IRS Tax Form: 

• IRS form 1040 (sole proprietors) and the following: Schedule C, Profit and Loss from Business
• IRS form 1065 Partnership Return (no K-1s required)
• IRS form 1120 Corporation Return (no schedules required)
• IRS form 1120S S Corporation Return (no K-1s required)

General Grant Policies

• Use of Funds: Grant recipients must use the funds for costs incurred from March 15, 2024, to June 30, 2024. Funds must be spent by June 30, 2024. ArtsWA can make no exceptions to this deadline.
• Reimbursement: This is a reimbursement grant. Grant recipients can submit up to three reimbursement requests or submit one request for the full amount of the grant. We ask that all reimbursement requests be submitted by June 15, 2024, to best facilitate payment by the close of the funding period (June 30, 2024). ArtsWA will send full reimbursement instructions at the time of grant award.
• Documentation: Grant recipients must track expenses, keep clear and precise records and receipts for six years, and provide additional appropriate and timely documentation if requested.
• Final Report: Grant recipients must complete a final report by July 31, 2024. Instructions will come from ArtsWA staff.

Grant Funds May NOT Be Used For:

• Regranting to individuals or organizations
• Regranting as scholarships
• Renovation, remodeling, restoration, or new construction of buildings
• Purchase of permanent equipment with a cost of $5,000 and up or real property
• Travel outside of Washington State
• Costs and/or activities outside the grant period (March 15, 2024 to June 30, 2024)
• Previous losses/debts incurred by the organization
• Costs and/or activities that have already received state appropriations (for example, an applicant may not use these grants funds for costs that are already being funded by a different state agency)

Grant applications can be completed and submitted online at any time between the morning of February 15, 2024 and March 15, 2024 at 5:00 p.m. PST.

We will make no exceptions regarding the application deadline.

ArtsWA will accept applications online through Submittable. If you do not have a Submittable account, you will be prompted to register prior to accessing the online application. Submittable recommends using Google Chrome, Mozilla Firefox, or Apple Safari as web browsers.

Please take your time when completing the application. Your work will be automatically saved as you move through the questions if you are connected to the internet. The application does not need to be completed in one sitting.

After the closing date of March 15, 2024, applications will be reviewed and final determinations will be made. Applicants will be notified of their application status, as well as next steps, on or by March 30, 2024.

Make sure that the contact email you provide is appropriate for receiving emails from ArtsWA.

Additional Information

About ArtsWA

ArtsWA is the Washington State Arts Commission. The Washington State Legislature and the National Endowment for the Arts fund our programs. Grants are contingent on available state and federal funding. ArtsWA complies with all local, state, and federal laws and regulations concerning civil and human rights. For more information regarding ArtsWA’s policies on Accessibility, Diversity, and Nondiscrimination, click here.

Transparency

Let us know if individuals involved with your organization also have an affiliation with ArtsWA. This includes ArtsWA staff, commissioners, consultants, contractors, current grant panelists, etc., or immediate family members of any of the former, who are affiliated with your organization. This is for transparency only; the panel will review your application without bias. Read our full Conflict of Interest policy.

Appeals

Unsuccessful applicants may appeal in accordance with Washington Administrative Code (WAC) 30.12.036, found here: https://app.leg.wa.gov/WAC/default.aspx?cite=30-12-036.